4th ANNUAL SWELTERING SUMMER 8-HOUR ULTRA (and Marathon)
Berkshire County’s first fixed-time ultramarathon!!
@ Clapp Park: Pittsfield, MA
Saturday, August 6, 2016
7:00am – 3:00pm
The beauty of a looped course is that everyone’s a finisher and will be celebrated!
Bring a friend or make some on race day!
Benefitting Moments House and Ainsley’s Angels: Power to Push
2016 Paper Application Available HERE. Early bird registration just $70!
Online Registration>> Opens at 12:00am on Friday, January 1st, 2016.
Timed race on USATF certified course (MA13008JK). Competitors will have 8 hours to complete as many loops as possible. Only full laps will count at the end. Race proceeds will benefit Ainsley’s Angels which promotes inclusion for all athletes, and Moments House which seeks to provide complimentary and compassionate care for cancer patients and their families in Berkshire County.
Please read all information below for race details, specifics, and racer musts!
WHAT’S UP 2016?
*8-Hour Ultra: This decision was made to accommodate those wishing to run a 50k or first marathon. This will also result in an 8-hour cutoff for marathon runners.
*Official Live Timing by : Yankee Timing Services
* Relay Teams – Teams of up to 5 people competing alongside marathon/ultra runners! Registration is online only and $150 per team.
* Moving communal and individual aid stations to shaded sections of the track
* Live acoustic music & Possible DJ
* Awards 3 deep for both male and female runners in Marathon and Ultra events.
* Master’s Division Awards for 8-Hour Ultramarathon to top overall male/female over 40 years of age outside top 3
* Age group awards!
COURSE DESCRIPTION: Dirt and cinder track that surrounds Clapp Park. Racers are permitted to run the width of the track. Under no circumstances is a runner allowed to run on the inside grass surface, however running on the grass along the outside of the course is permitted.
USATF Certified Course (MA13008JK) **Check out the map!** Clapp Park map
INDIVIDUAL ENTRY FEES (online reg):
$80 until 3/30 $85 until 7/1 $95 until 8/2
VOLUNTEERS: Volunteers have an important role in assuring smooth operation of the 8-Hour and Marathon races. If you are planning on accompanying a loved one and can give a couple hours, it would go a long way! Anyone who helps for at least 3 hours earns a t-shirt!
Volunteer Sign up Link to come shortly for 2016’s race!
Snail Mail Application/Waiver – – Downloadable PDF: Volunteer Waiver
PACKET PICK UP: Clapp Park, 215 W. Housatonic St, Pittsfield 01201 6am-7am race morning only.
EVENT LOCATION: Clapp Park, 215 W. Housatonic St, Pittsfield MA 01201. Parking available in the South Lot. Please don’t park on the west side as you enter by the used car place. These spots are reserved for the public.
CAMPING: Some limited camping spots are available for cheap, less than 10 minutes from the race site. Check out Pittsfield State Forest for overnight stays. Tent spots are $8 for MA residents and $10 for out of state residents. While you are there, check out Berry Pond, the state’s highest natural body of water! Link to PSF’s information can be found here.
LOCAL HOTELS: (within 10 minutes of the start) – Summer Rates may apply.
AID STATION: One aid station at the start/finish line will provide a variety of snacks (pretzels, chips, M&Ms, HEED, water and some energy gels). All racers will be required to bring their own water bottle and label with their bib number on race morning. There will be baskets along the course for you to throw them when done sipping. Volunteers will refill for you and place on tables. Additionally, runners will be encouraged to set up personal aid stations along the outside of the course in the grass. We ask that each personal aid station be at least 3′ off the course to permit runners who wish to run in the grass fair access.
YouTube video of how to label your bottles for race day can be found here.
RULES: 1) Under no circumstances is a runner allowed to run in the grass on the inside of the track. If caught doing so, he/she will be disqualified, 2) Runners will be issued a volunteer to record laps. It is the runner’s responsibility to make sure the volunteer sees them and their number. Failure to do so may result in lap(s) not being counted. 3) All trash must be placed in appropriate bags at aid station. Any runner found to be littering will be disqualified and no refund will be given. 4) No transfer of bibs or refunds will be given once registered. 5) The park will be open to the public. Runners should run no more than 2 abreast around the loop. 6) Please pass on outside if necessary. Walkers please stay on outside of track. 7) We will switch directions after 4 hours. This will be announced and a race official will direct you to run around a cone and back towards the start. When this happens please stay on outside of track. Should take no more than 5 minutes for everyone to switch directions.
LAP COUNTING: This year, we are please to say we have hired Yankee Timing to be on site with chip timing all day. You can expect printouts every hour at the aid station and a Top 10 leaderboard to be updated. There should be a display screen as you come around telling you what lap you are on. If you cannot see it, check in with the aid station and we will get you a lap count at our earliest convenience. We will try to have 2 individuals opposite the timing company to help with this and give you a count down as well. Marathoners will be told when they are at lap 70, 71, 72, and 73 (next to last lap).
*Change from 2015 Race – We will have a second tv monitor and/or iPad with someone after the timing mats who can help check your bib and total # of laps completed. We are making this an option for the 4th annual race and feel it will help with some of the confusion going on towards the end of marathon finishes.
SPREADSHEET OF LAPS/CUMULATIVE MILEAGE: .355 mile course – I have highlighted key laps for those wishing to record 5k/10k/half marathon/marathon/50k/75k/50mile/100k splits (marked in red on the attached .pdf document)
Link to All-time MILEAGE LEADERBOARD at Clapp Park.
PACERS: Having run this course several times and knowing the benefits/hinderances of using pacers in an ultra event, it has been decided that pacers are not allowed for this race . Each loop has a starting and ending elevation of 982′, with no elevation loss or gain and you can see all parts of the course from the start/finish line. However, any two registered runners may run together in the spirit of friendly competition. Please avoid having young children on course as well, as it interferes with other racers’ progress.
TOILETS: 3 port-a-john toilets will be available before and during the race. They will be placed in the SW corner of the field or on adjacent parking lot for safety. Please no using bushes/flora. As we are in a public park and we would like to continue to use this park for subsequent events, it is important that we maintain a level of civility and deference to other visitors and the Park Commission.
AWARDS: Each finisher of the Sweltering Summer Ultra & Marathon will receive a hand-made original wood-burned medal and a race t-shirt. Eco-themed handouts including a couple surprises to come as well on race day.
Original, hand-crafted, wood-burned awards will be given as follows:
MARATHON: Top 3 overall finishers in both men’s and women’s divisions
8-HOUR ULTRA: Top 3 overall finishers in both men’s and women’s divisions, as well as 1 award each for top Master’s runner (age 40+) both men and women’s outside of overall awards. No duplicate awards will be given.
All awards will be given at the conclusion of the event. Runners must be present to pick up their awards in person. Awards may be mailed in extenuating circumstances, but trust us… you want to pick these babies up in person!
Example of awards:
Sample awards with hand-carved and wood burned trophies, achievement coins (new for 2015) for 100 Lifetime Miles and 200 Lifetime Miles. Each finisher in the 8-Hour and Marathon will additionally get a hand-made medal as well.
PETS: Clapp Park allows leashed pets. If bringing a dog or other pet, please be mindful of the race course and our racers. In addition, do so with the knowledge and understanding that you are responsible for your pet and that there will be between 75 and 100 additional people and/or other pets at the event. Please cross the course with caution!
SHARING THE COURSE: Clapp Park is owned and operated by the City of Pittsfield. It will remain open to the general public and there may be other activities, walkers, joggers, bikes, etc. present. We are responsible for our actions and the expectation is that the general public be given the right of way. Should you feel that there is an ongoing inconvenience during the event, seek out one of the volunteers and they will alert the race director.
ON-SITE DJ FOR THE DAY: We are pleased to offer live music for the entire day. Justin Eno, Eno a.k.a. ?CONFUSION? RELENTLESS is the term repeatedly used to describe this technical DJ/promoter/producer! In 8 short years he has accomplished more than some do in 20+years. His relentlessness has enabled him to be known as one of the most technical Techno & True Underground Electro djs and producers in the underground scene. Eno’s business relationship and deep friendship with the Detroit Techno Militia has enabled him to be appointed as southern tri-state Manager and now New England manager of the Detroit based worldwide Collective titled Bang Tech 12, hold stages at some of the sought after outdoor festivals in the U.S.,and has enabled him to become a staple during DEMF weekend as well as gaining the respect of the great originators of true Techno. With heavy hitting “warehouse” style techno being released worldwide together with Dj Mary Jane under the moniker TOIL, Dark Minimal solo works and a monthly show on the world wibe web’s number one techno station Fnoob, titled “1701 RADIO” there are no signs of stopping this relentless artist. Check out Eno a.k.a. ?CONFUSION?’s Facebook pages and “like” them today! www.facebook.com/enoakaconfusion. www.facebook.com/toilmusic. We will put up a song request thread on our Sweltering Summer FB page soon, so make sure to join our group and have your voice heard!
Team Evans is currently undertaking their 2015 transcontinental run. If you have not already done so, you can “like” their Power to Push Facebook Page and follow their journey! They started on July 4th and as of the end of the month are well over 1/3 of the way across the country! They plan to donate a running chariot in each state they cross through, spreading a message of celebration and inclusion!
SPONSORS FOR OUR EVENT:
Questions call or email the RD (Benn Griffin): firstname.lastname@example.org or 518.435.5590
Sweltering Summer Ultra is now on FACEBOOK! Come check it out and join the group!
PLEASE READ WAIVER BELOW
I know that running and/or volunteering for a road race is potentially hazardous activity, which could cause injury or death. I will not enter and participate unless I am medically able and properly trained, and by my signature, I certify that I am medically able to perform this event, am in good health, and I am properly trained. I agree to abide by any decision of a race official relative to any aspect of my participation in this event, including the right of any official to deny or suspend my participation for any reason whatsoever. I attest that I have read the rules of the race and agree to abide by them. I assume all risks associated with running in this event, including but not limited to: falls, contact with other participants, the effects of the weather, including high heat and/or humidity, rain, and wind, traffic and the conditions of the track [including but not limited to potholes, roots, mud, and hidden things that sneak up on me, all such risks being known and appreciated by me. I understand that bicycles, skateboards, baby joggers, roller skates or roller blades, animals, and personal music players are not allowed in the race and I will abide by all race rules. I understand that as this event takes place outdoors it may rain, snow, or hail, and that there is the potential to have an encounter with a furry animal buddy. Having read this waiver and knowing these facts and inconsideration of your accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release the Berkshire Ultra Running Community for Service, the city of Pittsfield, MA, Benn Griffin (race director) and the Road Runners Club of America, USATF, all event sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in this event, even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver. I grant permission to all of the foregoing to use my photographs, motion pictures, recordings or any other record of this event for any legitimate purpose.