2nd ANNUAL SWELTERING SUMMER ULTRA (and Marathon)
Berkshire County’s first fixed-time ultramarathon!!
@ Clapp Park: Pittsfield, MA
Saturday, August 9, 2014
7:00am – 3:00pm
Run a 5k, 10k, Half/Full Marathon, or go for a 50k PR!
The beauty of a looped course is that everyone’s a finisher and will be celebrated!
Bring a friend or make some on race day!
on ultrasignup.com! or via print application:vRACE APPLICATION 2014
2013 Race OFFICIAL RESULTS FOUND HERE!
Timed race on USATF certified course (MA13008JK). Competitors will have 8 hours to complete as many loops as possible. Only full laps will count at the end. Race proceeds will benefit The Water Project, a non-profit organization that provides clean water and proper sanitation to those in need and The Elizabeth Freeman Center, an organization providing support for victims of battery and sexual assault.
Please read all information below for race details, specifics, and racer musts!
WHAT’S NEW FOR 2014?
* Change to an 8-Hour Ultra: This decision was made to accommodate those wishing to run a 50k or first marathon. This will also result in an 8-hour cutoff for marathon runners.
* Different colored race bibs for marathoners and 8-hour runners!
* Moving communal and individual aid stations to shaded sections of the track
* Chip timing for all runners!! (WahoO!)
* Live acoustic music & Possible DJ
* Evans Brothers’ Lemonade – trackside! courtesy of Simon and Shamus Evans.
* Awards 3 deep for both male and female runners in Marathon and Ultra events.
* Master’s Division Awards for 8-Hour Ultramarathon to top overall male/female over 40 years of age outside top 3
COURSE DESCRIPTION: Dirt and cinder track that surrounds Clapp Park. Racers are permitted to run the width of the track. Under no circumstances is a runner allowed to run on the inside grass surface, however running on the grass along the outside of the course is permitted.
USATF Certified Course (MA13008JK) **Check out the map!** Clapp Park map
Updated Map w/ Race Day Locations (Color coded) : << 2013 Map – 2014 Map to come shortly.
INDIVIDUAL ENTRY FEES: $70 BEFORE 2/1 $80 BEFORE 5/1 $90 AFTER 5/1
VOLUNTEERS: Family in town? Spouse that supports your running but isn’t nuts enough to register for the event? Consider bringing a volunteer or becoming one yourself! Click on the link to access the Volunteer Waiver and mail back to the RD (snail mail is fine, but you can also scan and submit that way).
Online Volunteer SignUp courtesy of UltraSignup (waiver can be signed in person on race day).
Snail Mail Application/Waiver – - Downloadable PDF: Volunteer Waiver
PACKET PICK UP: Clapp Park, 215 W. Housatonic St, Pittsfield 01201 6am-7am race morning only.
EVENT LOCATION: Clapp Park, 215 W. Housatonic St, Pittsfield MA 01201. Parking available in the South Lot. Please don’t park on the west side as you enter by the used car place. These spots are reserved for the public.
CAMPING: Some limited camping spots are available for cheap, less than 10 minutes from the race site. Check out Pittsfield State Forest for overnight stays. Tent spots are $8 for MA residents and $10 for out of state residents. While you are there, check out Berry Pond, the state’s highest natural body of water! Link to PSF’s information can be found here.
LOCAL HOTELS: (within 10 minutes of the start) – Summer Rates may apply.
Yankee Suites – Extended Stay 20 W. Housatonic St, Pittsfield, MA 01201 Phone: (413)629-2141
Knights Inn – Lenox, MA 474 Pittsfield Rd, Lenox, MA 01240 Phone: (413) 443-4468
Howard Johnson – Lenox, MA 462 Pittsfield Rd Lenox, MA 01240 Phone: (413)442-4000
The Crowne Plaza - Pittsfield, MA 1 West Street, Pittsfield 01201 Phone: (413)499-2000
Best Western/Berkshire Hills Inn – Pittsfield, MA 1350 W Housatonic St Pittsfield, MA 01201 Phone: (413)442-8714
AID STATION: One aid station at the start/finish line will provide a variety of snacks (pretzels, chips, M&Ms, HEED, water and some energy gels). All racers will be required to bring their own water bottle and label with their bib number on race morning. There will be baskets along the course for you to throw them when done sipping. Volunteers will refill for you and place on tables. Additionally, runners will be encouraged to set up personal aid stations along the outside of the course in the grass. We ask that each personal aid station be at least 3′ off the course to permit runners who wish to run in the grass fair access.
YouTube video of how to label your bottles for race day can be found here.
RULES: 1) Under no circumstances is a runner allowed to run in the grass on the inside of the track. If caught doing so, he/she will be disqualified, 2) Runners will be issued a volunteer to record laps. It is the runner’s responsibility to make sure the volunteer sees them and their number. Failure to do so may result in lap(s) not being counted. 3) All trash must be placed in appropriate bags at aid station. Any runner found to be littering will be disqualified and no refund will be given. 4) No transfer of bibs or refunds will be given once registered. 5) The park will be open to the public. Runners should run no more than 2 abreast around the loop. 6) Please pass on outside if necessary. Walkers please stay on outside of track. 7) We will switch directions after 4 hours. This will be announced and a race official will direct you to run around a cone and back towards the start. When this happens please stay on outside of track. Should take no more than 5 minutes for everyone to switch directions.
LAP COUNTING: Each lap of Clapp Park is rounded to .355 miles and will be tallied accordingly. It is a runner’s responsibility to check in with timers if running in a large group. Timers will make an effort whenever possible to give an update/acknowledgement that laps are counted, but plan accordingly. If a runner wishes to exit the race before the completion of the race, they are to check in at the scoring table. Once exiting the race officially, he/she may not reenter the race. At the end of the race, only completed laps will count.
SPREADSHEET OF LAPS/CUMULATIVE MILEAGE: .355 mile course - I have highlighted key laps for those wishing to record 5k/10k/half marathon/marathon/50k/75k/50mile/100k splits (marked in red on the attached .pdf document)
PACERS: Having run this course several times and knowing the benefits/hinderances of using pacers in an ultra event, it has been decided that pacers are not allowed for this race . Each loop has a starting and ending elevation of 982′, with no elevation loss or gain and you can see all parts of the course from the start/finish line. However, any two registered runners may run together in the spirit of friendly competition. Please avoid having young children on course as well, as it interferes with other racers’ progress.
TOILETS: 2 port-a-john toilets will be available before and during the race. They will be placed in the SW corner of the field or on adjacent parking lot for safety.
AWARDS: Each finisher of the Sweltering Summer Ultra & Marathon will receive a hand-made original wood-burned medal and a race t-shirt. Eco-themed handouts including a couple surprises to come as well on race day.
Original, hand-crafted, wood-burned awards will be given as follows:
MARATHON: Top 3 overall finishers in both men’s and women’s divisions
8-HOUR ULTRA: Top 3 overall finishers in both men’s and women’s divisions, as well as 1 award each for top Master’s runner (age 40+) both men and women’s outside of overall awards. No duplicate awards will be given.
All awards will be given at the conclusion of the event. Runners must be present to pick up their awards in person. Awards may be mailed in extenuating circumstances, but trust us… you want to pick these babies up in person!
Example of 2012 awards:
PETS: Clapp Park allows leashed pets. If bringing a dog or other pet, please be mindful of the race course and our racers. In addition, do so with the knowledge and understanding that you are responsible for your pet and that there will be between 75 and 100 additional people and/or other pets at the event. Please cross the course with caution!
SHARING THE COURSE: Clapp Park is owned and operated by the City of Pittsfield. It will remain open to the general public and there may be other activities, walkers, joggers, bikes, etc. present. We are responsible for our actions and the expectation is that the general public be given the right of way. Should you feel that there is an ongoing inconvenience during the event, seek out one of the volunteers and they will alert the race director.
EVANS BROTHERS’ LEMONADE:
We are excited to offer trackside lemonade sponsored by Shamus and Simon Evans. Runners will receive complementary lemonade and lemonade and goodies will be available for purchase for spectators throughout the entirety of the event.
Evans Brothers Lemonade started as a summer project to keep Shamus and Simon busy and learn some good skills while out of school. It was agreed that everything they earned selling their homemade lemonade and cake batter cookies would go directly to their 529 accounts to save for college. With our house being on a main road and their Facebook page to advertise, the boys established quite a following. Big enough that we are now able to market our cookies in local stores. We also have a major family adventure coming up that is going to allow Shamus and Simon to take their stand cross country during the summer of 2015! Stay up to date by following Shamus and Simon’s FACEBOOK PAGE.
SPONSORS FOR OUR EVENT:
Questions call or email the RD (Benn Griffin): email@example.com or 518.435.5590
Sweltering Summer Ultra is now on FACEBOOK! Come check it out and join the group!
PLEASE READ WAIVER BELOW
I know that running and/or volunteering for a road race is potentially hazardous activity, which could cause injury or death. I will not enter and participate unless I am medically able and properly trained, and by my signature, I certify that I am medically able to perform this event, am in good health, and I am properly trained. I agree to abide by any decision of a race official relative to any aspect of my participation in this event, including the right of any official to deny or suspend my participation for any reason whatsoever. I attest that I have read the rules of the race and agree to abide by them. I assume all risks associated with running in this event, including but not limited to: falls, contact with other participants, the effects of the weather, including high heat and/or humidity, rain, and wind, traffic and the conditions of the track [including but not limited to potholes, roots, mud, and hidden things that sneak up on me, all such risks being known and appreciated by me. I understand that bicycles, skateboards, baby joggers, roller skates or roller blades, animals, and personal music players are not allowed in the race and I will abide by all race rules. I understand that as this event takes place outdoors it may rain, snow, or hail, and that there is the potential to have an encounter with a furry animal buddy. Having read this waiver and knowing these facts and inconsideration of your accepting my entry, I, for myself and anyone entitled to act on my behalf, waive and release the Berkshire Ultra Running Community for Service, the city of Pittsfield, MA, Benn Griffin (race director) and the Road Runners Club of America, USATF, all event sponsors, their representatives and successors from all claims or liabilities of any kind arising out of my participation in this event, even though that liability may arise out of negligence or carelessness on the part of the persons named in this waiver. I grant permission to all of the foregoing to use my photographs, motion pictures, recordings or any other record of this event for any legitimate purpose.